Sailors always remember a thank-you note, long after they forget what exactly they did to deserve it. Of course, there are the usual occasions to write thank you notes, but what is often more interesting are the unexpected ones.
A thank-you note is a gift in and of itself. Thank those Sailors for the great job they did on the Quarterdeck during the Commodore's visit, for the great job they did at Colors this morning, Thank them for the super job they did on the engineering inspection. Thank them for keeping the Command's 5-year safety record intact.
There are no hard-and-fast rules when it comes to writing thank-you notes. Most would prefer that you follow this rough guideline.
1. Write the thank-you note.If you are the succinct type, a correspondence card works perfectly, as does a small foldover note. Punctuality counts – and it certainly appears more sincere. Generally speaking, the message is brief and usually consists of four parts.
2. Affix stamp.
3. Mail it. I have been using this formula for 40 years or so and have yet to have one note returned.
1. The greeting. Dear Petty Officer Smith/Lieutenant Jones.Good intentions don’t get the job done, and while everyone intends to express a thank you, not everyone does. If your thank-you note is tardy, don’t apologize for being late. You know you are late, and the person you are writing knows it. Just get on with it.
2. An appreciation of the item or favor.
"Thank you for the the great job on the IG inspection last week."
3. Mention how important it was.
"We couldn't have passed without your great work."
4. Sign off with an appreciation of their service.
"Thank you for your service in our great Navy." That’s it. That is all there is to it.
Adapted from Crane's Guidance on Correspondence