A thank-you note is a gift in and of itself. Thank those Sailors for the great job they did on the Quarterdeck during the Admiral's visit, for the great job they did at Colors this morning, Thank them for the super job they did on the engineering inspection. Thank them for keeping the Command's 5 year safety record intact.
1. Write the thank-you note.If you are the succinct type, a correspondence card works perfectly, as does a small foldover note. Punctuality counts – and it certainly appears more sincere. Generally speaking, the message is brief and usually consists of four parts.
2. Affix stamp.
3. Mail it. I have been using this formula for 30 years or so and have yet to have one "thank you" note returned.
1. The greeting. Dear Petty Officer Smith/Lieutenant Jones.2. An appreciation of the item or favor."Thank you for the the great job on the IG inspection last week."3. Mention how important it was."We couldn't have passed without your great work."4. Sign off with an appreciation of their service."Thank you for your service in our great Navy." That’s it. That is all there is to it.
Adapted from Crane's Guidance on Correspondence